RSVPs & Attendance

KNOW YOUR LIMITATIONS

For everyone’s safety and enjoyment, it is up to you to come prepared.  Read the event description thoroughly so you know what you are getting into.  For everyone’s safety, Adventure Specialists may bump anyone who regularly shows up unprepared or signs up for an event that is outside their ability.


HOW TO SIGN UP

Most of our events are set up on EventBrite and shared to our website and Facebook page.  If you want to attend, look for a button or link on the event page that says “RSVP” or “Buy Tickets”.  Most events require a donation (minimum $1) which helps fund the group and discourage no-shows.  Some events such as overnight trips have special costs and therefore require a specific payment amount in order to sign up.  Payments can be accepted via PayPal or a debit/credit card.  Guests are welcome to most activities, but may be limited or restricted for extremely popular activities with limited space available.


BEFORE THE EVENT

If you have signed up for an event and your plans change, please cancel your RSVP (ticket) and/or contact the Adventure Specialist as soon as possible to avoid being counted as a No-Show.  Otherwise you are taking up a spot that could have gone to someone else.  The Adventure Specialist will check the website for a head count just before leaving for the activity.


NO-SHOWS

A “no-show” is someone who signs up for an event and fails to show up without (1) contacting the organizer of that specific event, and/or (2) canceling their RSVP (ticket) in a timely manner.

Because many of our events have limited capacity and often fill up,  a no-show takes up a space that could have gone to someone else.  Therefore we take attendance at all events and take note of those who are absent.

We recognize that life sometimes gets in the way, and so we consider each case individually.  However, in general, those who exhibit a pattern of absenteeism will be removed from our mailing lists and social media sites.


CRASHING AN EVENT

Please understand that it is generally NOT OKAY to come to an event unless you have signed up.  RSVP limits are in place to ensure that everyone has a safe and pleasant experience. We already know that not everyone who signs up will attend, and we take this into account when making plans.


TRAFFIC AND TIMELINESS

The activity will begin very close to the posted start time, so please allow extra time for parking and traffic delays. If you will be late for a trip or unable to attend due to an emergency or last-minute change of plans, the Adventure Specialist usually provides his/her cell number for notification (although not all venues have cell phone coverage). The Adventure Specialist may or may not be able to wait for you depending on the schedule, but a map may be left somewhere so you can catch up. For carpool events, this will usually be on the windshield of a car in the parking lot.

CONTACT CVT

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